Cell phone monitoring policy

To make brief personal calls away from the working space of colleagues. Disciplinary Consequences Our company retains the right to monitor employees for excessive or inappropriate use of their cell phones. Employees may face severe disciplinary action up to and including termination , in cases when they: Cause a security breach. Violate our confidentiality policy. Cause an accident by recklessly using their phones. Disclaimer: This policy template is meant to provide general guidelines and should be used as a reference.

It may not take into account all relevant local, state or federal laws and is not a legal document.


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Neither the author nor Workable will assume any legal liability that may arise from the use of this policy. Download this sample as Pdf Document. Get a free trial. Ebooks by Workable. Conduct more effective interviews Learn how to implement structured interviews and improve your hiring process Get the guide. Need a single platform to manage the hiring process? Try it Free. This activity data can also be aggregated on a macro level in real-time admin and manager dashboards as well as in detailed reports, slicing and dicing productivity metrics.

You can drill down into the data using factors such as the most productive or unproductive employees, or compare team or departmental efficiency or productivity on specific projects. Often, employee monitoring tools will give you at-a-glance data visualizations such as a productivity bar that breaks down productive and unproductive app percentages, or lists and leaderboards that show active or inactive users or the most often used apps.

The other side of activity tracking is monitoring keystrokes. Logging keystrokes is essentially a baseline for employee activity. Once you have granular data on how often employees are typing or interacting with their machine, it can be mapped against corresponding screenshots, activity logs, audit trails, and all of the deeper monitoring vectors we get into later to fill out a complete profile of employees' online activity. Some of the most powerful monitoring software we've tested can intake raw keystroke data—meaning, a timestamped mapping of what system keys users pressed at any given time—and cross-reference that against any of the other metrics or captured activity data collected.

Privacy in America: Electronic Monitoring | American Civil Liberties Union

As a result, you can see the full context of what employees were doing, when they were doing it, and a good indication as to why they were doing it. Once an incognito agent is installed on a machine sometimes hidden in the Running Processes list under disguised names , the most powerful employee monitoring tools can act as an all-seeing eye. It can see into everything from what apps an employee has open to with whom they're chatting to, what they're saying. It can even use automated logic such as keyword triggers and policy rules to let an admin know when employees do something they're not supposed to do.

This all starts with screenshots and customizable employee screen recording options. Depending on the employee monitoring tool, company admins can configure rules and settings to take screenshots at particular intervals, either once per hour, every 15 minutes, or even every 10 seconds or less. Some tools also support live screenshots or continuous video recording where an admin can check in live on an employee's machine or pull up the timestamped recording of a particular period of time.

Some tools let you play, pause, or download screenshots.

Most importantly, stored screenshots also carry metadata and can be incorporated throughout the monitoring dashboard to be pulled up as supporting evidence or supplementary data for whatever user activity or data point an admin is reviewing or investigating. Some products also offer an alias feature that lets you change the name of the user in the reports you create. You can also use the same alias for multiple machines. Beyond the images themselves, these monitoring platforms can have a startling degree of detailed visibility into every app, file, message, and even word or piece of data that appears across an employee's screen or within their system.


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Some of the most advanced enterprise monitoring solutions offer optical character recognition OCR on a user's screen to perform session mining on particular keywords. Whether by OCR or by enabling support for monitoring specific desktop or web apps regularly used by employees, the most piercing employee monitoring tool will parse email messages, chats, instant messages IMs , and other personal or team communication apps.

Cell Phones and Other Electronic Devices

They'll monitor whatever parameters or even specific keywords an admin has set. This applies to tracking documents and scanning file names as well. The software will often capture the attached document or file so an admin can view it. So, if an enterprise's C-suite executives want to know whether employees are chatting internally about the company's CEO or CTO, they could simply set up automated keyword triggers to receive an email alert or have all mentions aggregated into a report.

This rules-based automation can be extended to a variety of parameters or user behaviors if a company so wishes. For instance, rules can be set to prevent employees from sending company data through personal channels or from downloading an app or file that isn't IT-approved.

Not all platforms can go this deep into automation. However, the ones that can will either trigger user notifications to stop the action, or simply send an alert or update an audit log to quantify how particular user actions or behavior factor into overall risk reports or issues. This potentially can result in managerial intervention being required.